Deputy Clerk Job Description

Job Title: Full-Time Deputy Town Clerk

Job Description:  The Town of Batavia is looking for an outgoing individual who is self-motivated and task-oriented.

About The Town of Batavia:  We are a family-oriented organization that continues to grow and expand.  Our team members all share a positive attitude, problem-solving abilities, and patience, enabling them to provide excellent customer service even during fast-paced shifts. Our culture, plus continuous opportunities for growth, have resulted in a low turnover rate.

A Day in the Life of a Deputy Clerk:

A Deputy Town Clerk assists the Town Clerk in all phases of administrative functions in the Town Clerk’s Office, including the duties associated as the Tax Collector.  A Deputy Clerk will need experience with filing systems and the ability to initiate and maintain clerical records.  Being able to work with the public effectively, and being comfortable with a computer including but not limited to Excel spreadsheets.

Qualifications to Be a Deputy Clerk: 

  • The applicant must be a Town of Batavia resident.
  •  Must possess a valid NYS Driver’s License. 

The salary for this position will be based on experience.

A complete job description and employment application are available on the Town of Batavia website at www.townofbatavia.com or at the Batavia Town Hall.

Please send a completed employment application and resume with references to Hiedi Librock, Town of Batavia, 3833 West Main Street Road, Batavia, New York   14020. 

DEPUTY TOWN CLERK GENERAL STATEMENT OF DUTIES: Assists the Town Clerk in all phases of work and is deputized to act for and on behalf of the Town Clerk; does related work as required.
DISTINGUISHING FEATURES OF THE CLASS: This is a responsible administrative position to assist the Town Clerk in all the areas of responsibilities as mandated by law. The deputy is required to act for and on behalf of the Town Clerk. Independent action is required when questions arise and the Town Clerk is not available for consultation. Supervision may be exercised over a small number of clerical personnel assigned to the Town Clerk’s Office.
EXAMPLES OF WORK: Assists in the custody of all records, books, and papers of the Town; Registers births and deaths and issues burial permits, in the absence or inability of the Registrar of Vital Statistics; Filing of certificates, oaths, and other papers required by law; Maintains ordinance book; Issues dog, marriage, bingo, explosive and other licenses and collects fees for such licenses; Types correspondence and other materials as required; Uses computer applications such as spreadsheets, word processing, calendar, e-mail, and database software in performing work assignments; Performs all above duties and others required of the Town Clerk.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES, AND ATTRIBUTES: Good knowledge of modern office practice including filing systems and use of labor-saving devices in office work; good knowledge of Town Law and procedures; ability to initiate and maintain clerical records; ability to understand and carry out oral and written instructions; ability to keep simple financial records; ability to deal with the public effectively; ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail, and database software; honesty; dependability; good judgment; tact; physical condition commensurate with the demands of the position.
MINIMUM ACCEPTABLE TRAINING AND ABILITIES: Graduation from high school or possession of an equivalency diploma and three years of clerical experience; or (b) graduation from a two-year post-high school business course and one year of clerical experience; or (c) a satisfactory equivalent combination of the foregoing training and experience.


Candidate must be a Town of Batavia Resident.